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Note: This is the 2022–2023 eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or .
Note: This is the 2022–2023 eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or .
Your legal name is the name that will appear on your degree, diploma, or certificate upon graduation, and on your e-bills, tax receipts, and official transcript. It is also used by the Government of Quebec to create a Permanent Code.
After confirming your offer of admission and registering at Æ»¹ûÒùÔº, the name provided on your admission application is validated, and in the event of a variation updated, to match the legal name appearing on one of the following documents:
In the case of a variation in the spelling of the name among these documents, the University will use the name on the document that appears first on the above list.
Should Æ»¹ûÒùÔº require a copy of one of the documents listed, both or all sides of the document must be copied and presented.
In order to update the legal name on your student record you must:
To update your legal gender you need to:
Your preferred first name is a name by which you are normally addressed, and is different from your legal first name. The Preferred First Name Procedure enables students to use an alternate preferred first name for certain purposes while studying at Æ»¹ûÒùÔº.
Students who wish to use a preferred first name should enter this information into Minerva as soon as possible in order to ensure that their preferred first name is used as widely as possible.
The preferred first name may be used on all unofficial university documents and tools, such as:
The student's legal name must appear on official university documents, such as:
It is important to note that making a request to use a preferred first name at Æ»¹ûÒùÔº does not change a student's legal name in the Æ»¹ûÒùÔº student record or records with government authorities.
You can provide a preferred first name on your application for admission or, once admitted, on Minerva, under the Personal Menu. From the Personal Menu, select Name Change and then add your preferred first name in the preferred first name field.
You can also request that your preferred first name be part of your Æ»¹ûÒùÔº email address by submitting a change to Network and Communications Services (NCS) via the tool. For further details, see mcgill.ca/student-records/personal-information/address, which includes the Preferred First Name FAQ.
You should verify the accuracy of your name on Æ»¹ûÒùÔº's student records via Minerva (mcgill.ca/minerva). To do this, go to Personal Menu > Name Change, where you can make minor corrections such as changing case (upper/lower), adding accents, and spacing. You can also add a preferred first name that is different from your legal first name, and it will be used internally at Æ»¹ûÒùÔº. For more information on the Preferred First Name Procedure, see mcgill.ca/student-records/personal-information/address.
Note that you cannot change your legal name via Minerva. Requests for such changes must be made by presenting official documents (see Legal Name and Gender and Preferred First Name) in person at Service Point, 3415 McTavish Street, Montreal QC H3A 0C8.