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Information Technology (IT) Policies and Regulations
- Responsible Use of Æ»¹ûÒùÔº Information Technology Resources
- Report Security Incidents
- Use of Cloud Services
- Two-factor Authentication (2FA)
- Email Communication
- Secure your Journey
Æ»¹ûÒùÔº students, faculty, staff, and other members of the Æ»¹ûÒùÔº community benefit from a variety of Information Technology resources. Please see Information Technology (IT) Services and visit IT Services > Get Started> Students for further details.
Responsible Use of Æ»¹ûÒùÔº Information Technology Resources
Responsible Use of Æ»¹ûÒùÔº Information Technology Resources
Each of us has responsibilities when using Æ»¹ûÒùÔº's IT resources. The Policy on the Responsible Use of Æ»¹ûÒùÔº Information Technology Resources is a code of conduct that identifies what is acceptable when working with Æ»¹ûÒùÔº technology resources.
For more information, view the Policy on the Responsible Use of Æ»¹ûÒùÔº Information Technology Resources, available on the Secretariat website.
Report Security Incidents
Report Security Incidents
Please inform IT Services immediately if you experience or are aware of an IT security incident!
For more information, please refer to the IT Security Incident Response Protocol.
Use of Cloud Services
Use of Cloud Services
Æ»¹ûÒùÔº's Cloud Directive governs your usage of cloud services—programs and apps delivered over the Internet. Æ»¹ûÒùÔº has approved cloud apps and solutions that are available for your use while at Æ»¹ûÒùÔº. However, you'll need to choose your apps wisely as not all apps are safe, and they won't all adequately protect sensitive data (either your own or Æ»¹ûÒùÔº's).
To learn how to safely use cloud apps and solutions, please refer to mcgill.ca/it/policies/cloud-directive, or read the Cloud Directive.
Two-factor Authentication (2FA)
Two-factor Authentication (2FA)
All new student accounts are protected with two-factor authentication (2FA), an additional security measure that requires a secondary method of authentication (ex.: acknowledging a prompt or entering a code sent to your mobile device via a mobile app) when signing into many Æ»¹ûÒùÔº systems. 2FA makes it much harder for cybercriminals to access your account and your personal information, even if they obtain your password. 2FA will be required for all higher education institutions by the end of 2021.
Find out more about 2FA at mcgill.ca/2fa.
Email Communication
Email Communication
All students are assigned a Æ»¹ûÒùÔº email address (usually in the form of firstname.lastname@mail.mcgill.ca) and are given a Æ»¹ûÒùÔº email mailbox. It is your responsibility to monitor your Æ»¹ûÒùÔº email regularly because this is the official means of communication between Æ»¹ûÒùÔº and its students. Ensure that you read and act upon the emails in a timely fashion.
To access your Æ»¹ûÒùÔº email, go to the Microsoft Office website and sign in with your Æ»¹ûÒùÔº username and password.
If you have another email account using an external service provider (such as Gmail, Hotmail, Yahoo, etc.), please review the "" article on the IT Knowledge Base.
For more information, visit the Policy on E-mail Communication with Students, available on the Secretariat website.
Secure your Journey
Secure your Journey
IT policies and directives identify measures required to ensure the security and integrity of data and systems you use throughout your student journey. Find out about best practices and cybersecurity steps you can take at mcgill.ca/cybersafe.