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Changes to Student Records after Normal Deadlines
Student Record Changes
Student Record Changes
Student record changes include the following: course add or course drop, course withdrawal, university withdrawal, program change (including changing majors or concentrations), status change (i.e., leave of absence, exchange, or term away). They also include changes to tuition status based on the submission of legal documents.
Registrar Deadlines
Registrar Deadlines
- Fall term – January 31
- Winter term – June 1
- Summer term – October 1
Before Registrar Deadlines
Before Registrar Deadlines
For record changes after the normal deadlines published in this publication, but before the Registrar Deadlines, you must make a request in writing to your Associate Dean or Director, clearly explaining why you could not request the change before these dates. The Associate Dean or Director will review your request and make a decision. If your request is approved, the change is processed according to existing faculty and Enrolment Services student record procedures.
After Registrar Deadlines
After Registrar Deadlines
The University does not normally consider a change requested after the Registrar Deadlines have passed. In situations where there are extraordinary personal or extraordinary academic circumstances that could not have been foreseen prior to these deadlines, you may formally request a student record change from your Associate Dean or Director. If your Associate Dean or Director approves the request, the change will be processed according to faculty and Enrolment Services student record procedures. You may be assessed a fee for a change requested after Registrar deadlines. For all changes other than grade changes, the faculty will file full documentation that supports the extraordinary circumstances with Enrolment Services.
Fee Assessment Consequences
Fee Assessment Consequences
When a change to your student record is made, the revised fee assessment appears on your next fee statement.
If you want to contest the fee assessment, you must make a written request to Enrolment Services. Enrolment Services reviews the extraordinary circumstances described in the supporting documentation provided by your faculty, and consults with the Student Accounts Office if necessary, to decide whether or not to consider the request. Enrolment Services then sends you a letter explaining the decision.
Student's Citizenship and/or Immigration or Fee Exemption Status
Student's Citizenship and/or Immigration or Fee Exemption Status
Note that your faculty/school or Graduate and Postdoctoral Studies does not handle changes related to your citizenship and/or immigration or fee exemption status; see Why Does Æ»¹ûÒùÔº Collect Legal Documents from You? You may be assessed a fee for a change requested after the submission deadline.