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If, for serious reasons such as illness or family affliction, you have not written one or more examinations, you may receive the permission of your Faculty Student Affairs Office or Service Point (for students in the Faculties of Arts or Science) upon providing supporting documentation to defer the examination to the next deferred/supplemental examination period, except for courses administered by the Faculty of Engineering (where students write the examination the next time the course is given; see Deferred Examinations: Faculty of Engineering). You should provide supporting documents such as an appropriate medical report as soon as possible after missing the exam. You should be aware that the University will only defer examinations for compelling reasons, verified and accepted by the Student Affairs Office or Service Point.

First Time Deferred Exam Pilot Project

Undergraduate students in the following faculties:

• Agricultural and Environmental Sciences (including School of Human Nutrition)
• Arts (including Schools of Information Studies, Religious Studies, and Social Work)
• Education
• Engineering (including Schools of Architecture and Urban Planning)
• Law
• Management
• Science (including School of Computer Science)

who request a first time deferral, due to illness or another extenuating circumstance, will be granted the deferral without the need for supporting documentation (ex.: a medical note). Please note that travel plans scheduled during the final exam period are not a valid reason for requesting a deferral.

This pilot project is meant to support students who may have to defer a final exam due to medical or mental health reasons. Regular deferred application deadlines apply.

Applying for a Deferred Examination

You must apply for deferred examinations on Minerva if you are in one of the following faculties or schools:

• Agricultural and Environmental Sciences (including School of Human Nutrition)
• Arts (including Schools of Information Studies, Religious Studies, and Social Work)
• Continuing Studies
• Education
• Engineering (including Schools of Architecture and Urban Planning)
• Physical and Occupational Therapy
• Science (including School of Computer Science)

If you do not belong to one of the above faculties, consult your faculty for application procedures.

The deferred examination application deadlines for the following faculties and schools are available on the Exams website:

• Agricultural and Environmental Sciences (including School of Human Nutrition)
• Arts (including Schools of Information Studies, Religious Studies, and Social Work)
• Continuing Studies
• Education
• Management
• Music
• Nursing
• Physical and Occupational Therapy
• Science (including School of Computer Science)

If your request is approved, an L will appear in place of a grade in those courses. The grade you obtain on the deferred examination will replace the grade of L on your official transcript.

If you receive a grade of D, F, J, or U in a course after a deferred examination, no supplemental examinations will be available. You must either re-register in the same course the following term or in an approved course substitute.

For Summer term courses, check with your Student Affairs Office on the availability and restrictions of deferred examinations. For more information about application procedures and deadlines, see www.mcgill.ca/summer/finalexams.

Deferred examinations for courses taken in the Fall term will be held during Study Break in the following Winter semester. Deferred examinations for courses taken in the Winter term will be written in August of that year.

If you have already written an examination, you cannot request for the exam to be deferred. You should consult your Student Affairs Office regarding the availability of supplemental examinations.

If you are not granted deferred status, you will receive a grade of J in the course, which will count as a failure in the TGPA and CGPA. You may, however, be allowed to write a supplemental examination. Please note that there are no supplemental exams in Agricultural and Environmental Sciences or Management courses. For the Faculty of Engineering, supplemental exams are exceptionally offered for some Science, Humanities, and Social Sciences courses. For a list of these courses, see the Faculty of Engineering website (www.mcgill.ca/engineering).

In accordance with the Charter of Students' Rights, and subject to its stated conditions, you have the right to consult any written submission for which you have received a grade. You also have the right to discuss this submission with the examiner. If you want to have a formal final examination reread, you must apply in writing:

• to your Student Affairs Office (the Associate Dean, Student Affairs, in the Faculty of Agricultural and Environmental Sciences and in the Schulich School of Music); see Contact Information for Student Affairs Offices;

OR

• via Service Point if you are a student in the Faculty of Arts or the Faculty of Science.

You should check with that office regarding application deadlines for formal rereads.

To write a supplemental examination for a course, you must submit a request on Minerva (www.mcgill.ca/minerva) by going to Student Menu > Student Records Menu > Supplemental Exam Application.

The following rules and conditions apply:

• You must be in Satisfactory or Probationary Standing;
• You must have received a final grade of D, F, J, or U in the course;
• A non-refundable fee for each supplemental exam application is assessed at the time of application and charged directly to your Æ»¹ûÒùÔº account; consult the Student Accounts website for the fee at www.mcgill.ca/student-accounts/tuition-fees/non-tuition-charges/other;
• Only one supplemental examination is allowed in a course;
• Supplemental examinations are available for most courses given in the Faculties of Arts, Science, Education, Religious Studies, and the School of Social Work;
• Supplemental examinations are not available for courses administered by Agricultural and Environmental Sciences, Engineering, Management, Music, or Nursing;
• Special permission is required if you want to write supplemental exams totalling more than 8 credits;
• The format of the supplemental examination (e.g., multiple-choice or essay questions) will not necessarily be the same as the final examination, so you should consult the instructor before you write the supplemental examination;
• The supplemental result may or may not include the same proportion of class work as did the original grade; the instructor will announce the arrangements to be used for the course by the end of the Course Change Period;
• The supplemental grade will not replace the grade originally obtained, which is used in calculating the GPA; both the original mark and the supplemental result will be calculated in the CGPA;
• For courses in which both a supplemental examination and additional work are available, you may choose the additional work, or the examination, or both; where both are written, only one supplemental mark will be submitted, reflecting marks for both the supplemental examination and the additional work;
• There are no supplemental examinations for Summer Studies courses;
• Additional credit will not be given for a supplemental exam where the original grade for the course was a D and you already received credit for the course;
• No supplemental examinations are available if you fail to achieve a satisfactory grade in a course where you have written a deferred examination;
• Supplemental examinations in courses outside your faculty are subject to the deadlines, rules, and regulations of the relevant faculty.

You must frequently verify the status of your supplemental exam application on Minerva for any additional information required by your Student Affairs Office or Service Point. Once your application has been approved, you will receive a confirmation email at your Æ»¹ûÒùÔº email address.

If you register for a supplemental examination but find yourself unprepared for it, you should not write the exam; except for the loss of the application fee, there is no penalty for missing a supplemental examination. You should consult your Student Affairs Office for further information. It is important that you also see a Faculty Adviser to talk about your options and the effects that your request may have on your studies. For more information, see www.mcgill.ca/students/advising.

You must verify the date and time of the supplemental examination, and make yourself available to write the exam. Supplemental examinations for courses taken in the Fall term will be written during Study Break the following Winter semester. Supplemental examinations for courses taken in the Winter term will be written in August of that year. Dates can be found at www.mcgill.ca/students/exams/dates.

Instructors of courses that include graded, written term work may choose to provide the option of additional work to eligible students. The following conditions apply:

• if there is an option for additional work, it must be announced in the course outline at the beginning of the course;
• additional work involves revising one or more previously submitted papers or submitting new written work to replace the original work;
• you must be in Satisfactory or Probationary Standing;
• you must have received a final grade of D, J, F, or U in the course;
• the weight of the additional work will be equal to the weight given to the work that was revised or replaced when the original grade was submitted;
• the grade resulting from the revised or additional work will be recorded as a supplemental grade;
• the supplemental result will not replace the grade originally obtained, which is used in calculating the GPA; both the original grade and the supplemental grade will count in calculating the CGPA;
• in courses in which both a supplemental examination and additional work are available, you may choose the additional work or the examination or both; where both are written, only one supplemental grade will be submitted, reflecting grades for both the supplemental examination and the additional work;
• additional work in courses outside the Faculty of Science (including B.A. & Sc.) is subject to the deadlines, rules, and regulations of the relevant faculty.