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Note: This is the 2018–2019 eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or .
Note: This is the 2018–2019 eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or .
As a student registered at Æ»¹ûÒùÔº, you are required to present an ID card to:
The Student Identification Card is the property of the University, for use by the cardholder only, and is not transferable. If you withdraw from all of your courses, you must attach your ID card to the withdrawal form or return it to Enrolment Services (or the Faculty of Agricultural and Environmental Sciences, Student Affairs Office, Macdonald Campus).
The locations and opening hours of ID card centres can be found on the Student Information website at www.mcgill.ca/student-records/personal-information/id.
New students can obtain their ID card 24 hours after registering for their first course. Registration dates for new students can be found here.
This is the name that will appear on your e-bills, tax receipts, degree, diploma, or certificate on graduation, and on your official transcript. It is also used by the Government of Quebec to create a Permanent Code.
All students are registered under their legal name as it appears in one of the following documents:
In the case of a variation in the spelling of the name among these documents, the University will use the name on the document that appears first on the above list.
Your preferred first name is a name by which you are normally addressed, and is different from your legal first name. The Preferred First Name Procedure enables students to use an alternate preferred first name for certain purposes while studying at Æ»¹ûÒùÔº.
Students who wish to use a preferred first name should enter this information into Minerva as soon as possible in order to ensure that their preferred first name is used as widely as possible.
The preferred first name may be used on all unofficial university documents and tools, such as:
The student's legal name must appear on official university documents, such as:
It is important to note that making a request to use a preferred first name at Æ»¹ûÒùÔº does not change a student's legal name in the Æ»¹ûÒùÔº student record or records with government authorities.
You can provide a preferred first name on your application for admission or, once admitted, on Minerva, under the Personal Menu. From the Personal Menu, select Name Change and then add your preferred first name in the preferred first name field.
You can also request that your preferred first name be part of your Æ»¹ûÒùÔº email address by submitting a change to Network and Communications Services (NCS) via the tool. For further details, see www.mcgill.ca/student-records/personal-information/address, which includes the Preferred First Name FAQ.
You should verify the accuracy of your name on Æ»¹ûÒùÔº's student records via Minerva (www.mcgill.ca/minerva). To do this, go to Personal Menu > Name Change, where you can make minor corrections such as changing case (upper/lower), adding accents, and spacing. You can also add a preferred first name that is different from your legal first name, and it will be used internally at Æ»¹ûÒùÔº. For more information on the Preferred First Name Procedure, see www.mcgill.ca/student-records/personal-information/address.
Note that you cannot change your legal name via Minerva. Requests for such changes must be made by presenting official documents (see Legal Name and Preferred First Name) in person at Service Point, 3415 McTavish Street, Montreal QC H3A 0C8.
It is important to keep your official records up to date, especially your mailing or billing address, because these are used by the University year round. If your address information on file is invalid, incomplete, or missing, the University will hold your mail. Once you have provided a valid address, the University will resume sending your mail.
You must update your address(es) and/or telephone number(s) and emergency contact information on Minerva (www.mcgill.ca/minerva) under the Personal Menu.
If you are away from campus and do not have access to the Internet, you can request changes by writing to your Student Affairs Office or to Service Point. Your written request must include your signature.
If you need to change important personal information that requires the University to verify official documents—such as a name or citizenship change, or correction of your birth date—refer to the instructions at www.mcgill.ca/student-records/personal-information/address. Macdonald campus students can request changes in person at the Macdonald Campus Student Affairs Office, Laird Hall, Room 106.