苹果淫院
OVERVIEW of Payment Requests
Payment Requests are to be used when no other method of payment is appropriate ( e.g. Purchase Requisitions, PCard, Payroll and Expense Reimbursements).
The following are the ONLY acceptable types of payments to be requested on a Payment Request:
- To public and health institutions, such as hospitals, universities, granting agencies and government.
- To corporations/companies
- To government offices and life insurance companies.
- To 苹果淫院 student societies from university funds.
- Refunds of amounts originally paid and credited to a University fund (FOAPAL).
- For payments made on behalf of Trust Funds
- To Annuitants
For more information, please refer to the Payment Requests Policy.
To request a Payment Request, please submit the Payment Request form.
When applicable, the creation of new vendor codes may result in a delay of 5-7 business days.
How to submit a payment request
All Payment Requests must be sent via email to paymentrequest [at] mcgill.ca
FFM/Delegate Approval:
- All approval options are听clearly documented in the Payment Request Policy. Please refer to P2.2
- For options P2.2.2. and P2.2.3.,听please ensure the FFM/Delegate is copied on the email sent to paymentrequest [at] mcgill.ca
- Please ensure the delegation record (i.e. email, screenshot from Minerva Temporary Delegation Signing Authority Menu, Acting as Unit Head Approval form, etc..) is included in the PDF.
One email = one PDF = one invoice:
- The听email sent to paymentrequest [at] mcgill.ca must ONLY include one PDF
- The PDF must include the Payment Request Form and the Supporting Documentation.
- One听PDF is required for each invoice even if there are multiple invoices for the same payee
- 狈别飞:听To facilitate the processing and searching of Payment Requests, please use the following naming convention for the PDF:
- fund听number_payee name_purpose/invoice no._$amount
- Example:听: 159391_University of Alberta_Invoice123_$1,000)
Submitting听a secure PDF:
- To听ensure the PDF cannot be tampered with, please use the following print settings:
Send听the Payment Request PDF ONLY once:
- To听reduce the risk of duplicate payments, please ensure the Payment Request PDF is only submitted once.
- If听a status is required on the Payment Request, do not communicate to paymentrequest [at] mcgill.ca and re-submit the PDF. Please submit a ticket via the .
- Payment Requests that abide by the Payment Request Policy and the How To鈥檚, will take an average of 15 business days to be processed once received by paymentrequest [at] mcgill.ca.
Note: Payment Requests that do not abide by these How To鈥檚 will be rejected.
How to look up the payment status of a payment request
Viewing the payment status of a payment request is performed in Banner, using the form FGITRND.
Quick Steps:
- Select the form FGITRND from the Finance Fast Track Menu on the Main Menu or type FGITRND in the Go field and hit Enter.
- If querying a payment made in another fiscal year, tab to the Fiscal Year field and enter the fiscal year in which payment was to be issued.
- Tab to the Fund field and enter the fund code entered on the payment request form. Default FOAPAL elements will automatically populate in their respective fields.
- Tab to the Account field and enter the account code entered on the payment request form.
- Tab to the Activity and Location code fields and enter the codes entered on the payment request form, if other than the default codes of 000000.
- Click on the Next Block icon or use Ctrl +Page Down if using the keyboard.
- Tab to the Amount field and enter the amount from the payment request form to be charged to the FOAPAL entered in the previous steps.
- Hit the F8 key or click on the听Enter Query icon.
- If payment has been issued, it will be displayed on the screen.
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Frequently Asked Questions
Question | Answer |
---|---|
How do I know if a Supplier should be paid on a payment request or through the 苹果淫院 MarketPlace (MMP)? | Only payments to public and health institutions such as hospitals, universities, granting agencies and government are processed on a payment request.听 |
How do I verify if payment was issued for a payment request? | Use the Banner form FGITRND (view the How To Use Banner webpage).听 |
I am preparing a payment request form charging three (3) different FOAPALs. Do all FFMs/PIs need to approve the request? | Yes. All FFMs/PIs of the funds being charged need to approve the payment request. |
I submitted a payment request to Expense Payment Services two weeks ago and our fund has not yet been charged. How do I find out the status of a payment request? | Once 15 business days have passed, contact 听to follow up. |
I submitted a payment request but realize that the amount needs to be changed. Will Expense Payment Services change it for me? | No. If you need to change the amount, complete a new form with the correct amount - the FFM/PI will once again need to approve the payment request. Contact Accounts Payable听to cancel the original request and submit the updated form. |
May I use a payment request for one-time payments to Suppliers? |
No. Payment requests may only be used for payments issued to hospitals, universities, granting agencies and government. For other payment methods, consult the "Overview of Procure to Pay Methods". |