苹果淫院
Regular reviews of graduate student performance is听mandatory by University policy and conducted by a student鈥檚 Advisory Committee. In compliance with this policy, students must organize an Advisory Committee Meeting (ACM) at least once per year to discuss the progress of their research and to obtain constructive advice on the continuation of their project. The below guidelines are specified by departmental regulations and are in agreement with 苹果淫院鈥檚 Graduate Student Research Progress Tracking Policy. |
Related Policies: |
Regulations on Research Progress TrackingGraduate Student Research Progress Tracking
Senate, Sept. 2003; Revised Sept. 2014, Sept. 2015, and March 2016. Taken from Programs, Courses and University Regulations 2024-2025 (last updated Mar. 29, 2023). Failure PolicyFailure Policy in Graduate StudiesPurpose This policy specifies conditions under which graduate students will be withdrawn from the University due to unsatisfactory standing resulting from failed courses and/or unsatisfactory Graduate Student Research Progress Tracking Reports. Scope This policy pertains to courses and Graduate Student Research Progress Tracking Reports. It does not apply to comprehensive examinations, thesis examinations or doctoral oral defences. For a failed thesis examination or doctoral oral defence, the Thesis Examination Failures Policy applies; for a failed comprehensive examination, the Ph.D. Comprehensives Policy applies. Definitions
Failure Policy A student will be withdrawn from the University, if they:
The student鈥檚 transcript will thereafter indicate that the student was withdrawn from the University. Students in a Qualifying Year Failing a course in a Qualifying Year is equivalent to failing a course in a graduate program, and counts as a first failed course if a student is subsequently admitted to a graduate program in a related field. Readmission A student withdrawn according to this policy cannot apply for readmission to the program from which they were withdrawn.
Procedure to Follow in Cases of FailureIn the event of course failure:
IMPORTANT: The student will receive a copy of their academic unit's (department's) web form submission as the official notification of their first failure.
In the event of a second failure (including failure of a supplemental exam:
Requesting an appeal in case of withdrawal due to failure: A student recommended for withdrawal due to failure has 30 days (from the date of the notification letter) to appeal this decision. It is the student's responsibility to present evidence of their case and provide any supporting documentation, including letters of support from their thesis supervisor and Graduate Program Director, to associatedeans.gps [at] mcgill.ca. The appeal and any supporting documents will be reviewed by the Associate Dean, Graduate and Postdoctoral Studies, and the student will be notified of the decision. That decision will be final. Students should be aware that appeals are rarely awarded, and only under truly exceptional circumstances. A student who wishes to submit an appeal must:
Note: A student in a graduate program who has failed one course while being a Special Student in graduate studies will have this failure count as a first failure in a related graduate program. Any further failure will require withdrawal from the program of study. A student may not claim medical reasons for a course failure after the fact. In the case of an examination, a dated medical certificate or appropriate document recommending a deferral (see 鈥淥ther Grades鈥 in Grading and Grade Point Averages (GPA) > 鈥淟 - deferred鈥 and 鈥淟E or L* - further deferral鈥) must be submitted to Graduate and Postdoctoral Studies with a recommendation from the academic unit (department) for a deferral before or immediately after the examination. In particular, such recommendation will not be considered if medical reasons are brought forth after a grade is submitted. Medical reasons declared after the fact will not be considered acceptable grounds of appeal of withdrawal under the Failure Policy.
Taken from Programs, Courses and University Regulations 2024-2025 (last updated Mar. 29, 2023). |
Advisory Committee Composition |
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In agreement with the thesis supervisor, students must select an Advisory Committee by the end of their first admission term (December or April). Once the committee members are confirmed, the student must notify the studentaffairs.acb [at] mcgill.ca (Graduate Program Coordinator) (GPC) of the committee membership. An Advisory Committee is composed of:
Under exceptional circumstances, the composition of the advisory committee can be modified by the Graduate Program Director in order to ensure progress towards the degree. |
Study plan (new students) |
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Within the first month of study, new students must meet with their supervisor to establish:
This needs to be documented in the New Objectives box in section 1 of the Graduate Student Research Progress Tracking Report (PTR). The student must then schedule a meeting with their assigned Mentor to review and discuss. The PTR needs to be signed by the student, supervisor, and mentor. It is then the student鈥檚 responsibility to upload it to myProgress once complete. |
Annual advisory committee meetings | |
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Students are required to present their research accomplishments at an advisory committee meeting once a year. The first advisory committee meeting must take place within the first 9-12 months of study, and no more than 12 months should pass before subsequent meetings. Please see the guidelines below for meeting details and expectations:听 |
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1 week before the meeting |
Student's must complete the following and submit it to their advisory committee for review:
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At the meeting: |
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After the meeting: |
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Meeting outcomes: |
Please review the policies above to find more information regarding unsatisfactory outcomes. |