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This grade submission deadline table is a general guide and is subject to change.
Courses |
Deadline |
Fall courses | Instructors must enter grades in Minerva by the start of the Winter semester |
Winter courses and courses spanning Fall & Winter |
Instructors must enter grades in Minerva:
University deadline: May 7, 2024 |
Summer courses | Instructors must enter grades in Minerva no later than two weeks after last day of class |
Additional work | If the Instructor has agreed to the extension, students must submit work and Instructors must enter grades in Minerva within 3 days of the supplemental/deferred examination periodfor the term in which the student is enrolled in the course. |
Grades of K for Fall courses |
Students must submit work andInstructors must enter grades in Minerva:
Note:grades must be submitted by the above deadlines, or theywill be replaced with grades ofKF |
Grades of K for Winter courses and courses spanning Fall & Winter |
Students must submit work and Instructors must enter grades in Minerva:
Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF |
Grades of K for Summer courses |
Students must submit work and Instructors must enter grades in Minerva:
Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF |
Grading:
The grading scheme can be viewed in the Undergraduate Calendar which includes a helpful GPA calculation formula.
Grades |
Grade Points |
Numerical Scale of Grades |
|
A |
4.0 |
85 – 100% |
|
A- |
3.7 |
80 – 84% |
|
B+ |
3.3 |
75 – 79% |
|
B |
3.0 |
70 – 74% |
|
B- |
2.7 |
65 – 69% |
|
C+ |
2.3 |
60 – 64% |
|
C |
2.0 |
55 – 59% |
Required and complementary program courses must be completed with a grade of C or better |
D |
1.0 |
50 – 54% |
Courses completed with a grade of D cannot be used to meet program requirements but can be used as electives. If you receive a D in a required or complementary course, you will need to retake the course or apply to write a supplemental exam. It is recommended to meet with a Faculty Advisor to review your options. If a student repeats a course completed previously with a grade of D, no additional credit will be granted; however, both grades will be calculated into the GPA. |
F (Fail) |
0 |
– 49% |
Other grades:
Grades |
Grade Points |
What it means |
J |
Counts as 0 in the GPA calculation. |
The instructor must submit agrade of J (incomplete) when:
The J will count as 0 in the GPA calculation. |
K |
A grade of Kreflects an approved extension on course work. It must be requested by the student (prior to the end of the term for the course in question) and is subject to approval by the course instructor (at their discretion), who in turn must submit the K in Minerva prior to the regular grade submission deadline. Grades of K should not be approved where the studentstill has not yet completed/submitted at least 50% or more of the graded assessments required for the course. Instructors should outline their policy on granting extensions on the course syllabus and students with similar extenuating circumstances must be treated equally (regardless of whether they are an undergraduate or a graduate student enrolled in the course). Students can be required to submit supporting documentation. Per the grade-submission deadlines listed above, the student must submit the requisite work, and the instructor enter a grade in Minerva by the followingdeadlines:
If a final grade is not submitted by the deadline, the K will be replaced with a KF (see below). Whereas the course instructor can require that the outstanding work be submitted prior to these deadlines, they cannot authorize late submission of work subsequent to these deadlines. A grade of K will remain on the unofficial Minerva transcript even after a final grade has been entered; however, it will not appear on the official transcript. |
|
KF |
Counts as 0 in the GPA calculation. |
If a final grade has not been submitted by the K deadlines above, the K will automatically be changed to a KF (will count as a failure). A course instructor can request that the outstanding work be submitted prior to these deadlines. A KF is a failed course, it will count as 0 in the GPA calculation. If you achieve a failing grade after an initial grade of K in a course, your academic standing decision may become Probationary or Unsatisfactory and require that you immediately follow the outlined conditions. |
KE |
If the student already has a K grade on record for the course, andis unable to submit their course work by the above “K” deadlines due to continued extenuating circumstances, they may submit a requestto the Associate Dean Student Affairs for a further extension. This further extension would be for a single term; no further extensions will be granted. If approved, the student must complete the work - and the instructor enter the grade - by the following KE deadlines:
If the KE is not cleared by the aforementioned deadlines, a KF will be recorded. Requests for a KE extension will not be granted if the student has not yet completed/submitted at least 50% or more of the graded assessments required for the course. For a further extension for course work (grade of KE) beyond the K extension, the student may send their request - along with a plan for completion - to boththe course instructor and to the Associate Dean (Student Affairs), Faculty of Arts OASIS, no later than the expiration of their K grade (eg. request for KE must be submitted by July 31st, if for a Winter term course). Whereas the Associate Dean has the authority to grant or refuse a request, Instructors mustconfirm their agreement to the student's requestby emailing assistant-adstudents.arts [at] mcgill.ca. The student must email their request for an extension to the same email address and provide supporting documents when appropriate (in cases of medical or family affliction) before the grade submission deadline for the K.Instructors are not authorized to approve KE grades, nor can they provide extensions beyond the posted deadlines. Once approved by the Associate Dean, the K will be changed to KE.If a final grade has not been submitted by the KEdeadlines above, the KE will automatically be changed to a KF (will count as a failure). A KF is a failed course, it will count as 0 in the GPA calculation. Note that these deadlines are in effectwhether the studentis an undergraduate or a graduate student. |
|
L |
A grade of L appears on the advising transcript if a student has been approved - by Service Point - for a deferred exam. The request for an exam deferral is submitted through Minerva and will be assessed/approved/refused by Service Point. If approved, the grade of J submitted by the instructor for students who did not write the final exams, will be replaced with a grade of L, which has no impact on the GPA until the deferred exam has been written and a final grade been entered.
The weight of the deferred exam is identical to the original final exam; grades received in the other components will be carried forward. |
|
WL |
A grade of WL is given if a student has requested and been approved - by Service Point - for a withdrawal from the deferred exam and the course. |
|
W |
A grade of W appears on the transcript if the student has withdrawn from a course in one of two instances after the course change (add/drop) period:
A grade of W has no impact on the GPA. |
|
NR |
This means that a final grade has not been recorded. |
|
NA |
This grade means that there is a pending disciplinary issue pertaining to the course. Once the disciplinary issue has been resolved, the NA grade will be replaced by a final grade. A grade of NA has no impact on the GPA. |